The Anatomy of My Great Productivity System

Scot Krueger
Productive Life
Published in
4 min readJan 30, 2022

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Photo by kris on Unsplash

I have been writing a lot lately about the apps that I use on my Mac, iPad, and iPhone, but today I want to discuss how I use the three main apps that I use for my productivity system.

These three apps are the foundation of my system and the apps that I use as the foundation of this system are: Todoist, Apple Notes, and Fantastical.

Todoist

Todoist is the most used app in my productivity system. This is the app that lists out everything I need to accomplish during the day.

This may include any routines tasks I may have, like taking my allergy pill, getting the laundry done, meditation time, etc., but it also includes any task items to move a project forward.

I don’t create my task lists by project like most people probably do, but I use the Time Sector System by Carl Pullein.

The Time Sector System does not set up your task list by individual project, it instead uses a system of when you will be able to get the task done.

Time Sector System Project List
Time Sector System Project List

I can have a project with multiple tasks, but I will schedule these tasks when I think I can complete them. Some tasks might need done in the next 7 days, so I will place the task in my This Week project.

If it is a task that is coming up, but does not need to be done in the next two weeks, then the task will be placed in my This Month project.

My recurring tasks, the items that I need to get done daily, weekly, or monthly, are placed in my routine project

Using this way of scheduling my tasks helps me to not feel so overwhelmed, and makes it much easier to help keep me organized.

Apple Notes

Apple Notes is one of the most underrated and overlooked apps on the market. It stated off a little shaky, and it looked pretty bad when it had the paper texture aesthetic.

Apple Notes has come along way since then. You can now set up your notes to include tags, it has the quick note feature, and it allows you to lock a note that can only be unlocked by a…

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Scot Krueger
Productive Life

Just a someone that likes to write abouty tech and productivity.